HOW TO MAINTAIN DEDICATED STATUS WITH NHSA:  THE PROCESS

 If you hold Dedicated Hunter and/or Dedicated Sport-person status with NHSA, you are required to before 30 November every year ascertain you complete the following two legally prescribed easy steps, in order to retain your dedicated status up to 30 November the following year for as long as you hold dedicated status with NHSA.

STEP ONE: -   Ascertain your membership is paid up at least to, or past, 30 November of the reporting year.

STEP TWO:Before 30 November annually, show that you had participated in at least THREE firearm related activities on three seperate days between 1 December of the previous year and 30 November of the reporting year, by logging the activity and attaching relevant documentation which confirms you conducted the activity on the specified date and at the indicated place.

At NHSA the reporting year runs from 1 December to 30 November the following year.

See how easy it really is to be compliant

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1.   The Basics

1.1   Dedicated activities, which can be logged to maintain dedicated status, are understood to; (a) be strictly legal (b) be clearly firearm related, and (c) be clearly hunting or sport shooting related.

1.2   A hunting excursion, which took place on one day is calculated as one activity (irrespective of a game animal having been hunted or not - the hunting excursion is the activity and not the number of animals hunted).

1.3   A hunting excursion, which took place over multiple days (including the day left from home to hunting venue and day left from hunting venue to home), is calculated in units of two days as being equal to one activity.

1.4   All approved NHSA Postal Shooting scores shot on one occasion, of which the scores have been entered on a member's Scores page, will automatically transfer as one day's approved activity to a member's Activities page.  Please do not enter postal shooting targets under Sport Shooting Related Activities - the entry will invariably be declined.  Please also do not enter practice targets under Scores on your Natshoot Profile Page, as the entry will also be declined.  Sport Shooting Related Target Practice, which can be shot on any NHSA Practice Target or on any other target obtained at a range (or your own practice target) cannot be used for NHSA Postal Target Shooting - see difference between NHSA Postal Targets and NHSA Practice Targets Here

1.5   In respect of Postal Target Shooting or just ordinary Practice Target Shooting, the visit to the shooting range is the accepted activity.  Individual targets shot on a specific day's visit to the shooting range, do not count as separate activities but they are reflected on a member's Activities & Scores Report as separate scores of individual shot targets.

1.6   Unit standards completed for proficiency training are not perceived to be hunting and/or sport shooting related activities, as these are related to the acquisition of competency to own firearms.

1.7   Bowhunting or bow shooting cannot be accepted as an activity to maintain dedicated status (see 1.1 above).

1.8   You may use the Dedicated Reports you have submitted to other accredited associations as documents to confirm the activities you enter for NHSA, subject to the following conditions

1.9   Members do not have to submit dedicated activities to maintain their status for the specific year in which they attain dedicated status with NHSA (either per course or per RPL-process).  Dedicated activities are to be entered from the following year.

1.10   Dedicated Hunters who are also Professional Hunters and/or Outfitters:  Regulation 4(1)(e)(ii) prohibits an accredited hunting association to award dedicated hunter status to a member if the association is aware of the fact that the dedicated member, does hunting related work (like PH work or field guiding) with Section 15 or Section 16 licenced firearms.  Please log only private hunts to maintain dedicated status.

1.11   Please be sure to read the legal responsibilities attached to holding and maintaining dedicated status

NHSA accepts that dedicated members understand that each dedicated activity they log, is as good as a Sworn Statement due to the legal aspects attached to acquiring and maintaining dedicated status.

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2.   Log your Dedicated Activities

2.1   NHSA accepts ALL confirmed Hunting, Sport Shooting or Firearm related activities our members participate in, anywhere in the world, to count towards the minimum number of activities to be entered in order for members to annually retain their dedicated status.  All we ask is that you enter your dated activities under specific headings for purposes of our annual statistical analysis of our member's firearm related participation profile.

2.2   If you do not know, or have forgotten, please read How To Log your activities HERE

2.3   All activity entries MUST please be provided with a clear date on which the activity was conducted; either printed on the attached activity confirmation document, or on a receipt with the date of the activity on it, or a letter from an accompanying friend stating that s/he vouches for the activity having been conducted on that specific day, or the date & name written on a practice target, or proof of days indicated for the duration of a hunting trip. 

IMPORTANT:  Why do I have to log all my activities and not just the minimum required to maintain my dedicated status ? 

a.   Remember, one has to renew one's firearm licences one or other time.   Section 24(3) of the FCA stipulates the following:  No application for the renewal of a licence may be granted unless the applicant shows that he or she has continued to comply with the requirements for the licence in terms of this Act.  Words to the exact same effect can be found at bullet point 6 on Annexure A, which has to accompany your SAPS518(a) form, "Application for Renewal of a Licence". 

b.   In fact, there is quite a large space on the Annexure with the words: "Motivation that I did continue to comply with the purpose for which the firearm has been originally licenced".  With the words in brackets just after that sentence (Applicant to provide supporting documents to substantiate his/her motivation).  It is here where your NHSA Activities & Scores Report comes in very handy, as all inscriptions on that report have been verified to be true by the Natshoot Office before the inscription is reflected on the report (SAPS knows that).   

c.   Log all your activities diligently, which will ascertain that you can easily comply with the requirements indicated in a and b above.  That is exactly what your Activities & Scores Report is meant to prove if constantly updated by you. 

d.   Target shooting as activity:  If you have shot five targets on one day, with the same firearm or with a number of firearms, log them all (postal shoot targets as well as practice targets).  The activity which counts for maintaining status is the visit to the shooting range on that day (postal target scores transfer automatically to your activities page), but at the same time the use of each of the firearms used on the day, are reflected on your activities and scores report.

e.   Hunting as activity:  Remember if you used two rifles in a hunt or a rifle and a handgun, write up the hunt twice for the same dates.  The inscription will be approved as such.  One inscription showing the use of the one rifle calibre and the other showing the use of the other rifle/handgun calibre.  The hunt counts towards maintaining dedicated status according to the length of time of the hunt, but the use of your different firearms in the hunt will reflect on your Activities & Scores Report (that's two birds with one stone).

f.   Download your daily updated Activities & Scores Report from your Certificates page on your Personal Natshoot Profile Page, and attach it to your new licence application, or to your application for renewal of a licence, as it officially proves your association verified activities and thus the continued use of your firearms for the purposes you originally motivated their use for.

g.   See an example of the NHSA Activities and Scores Report HERE and see the value of this report for yourself.

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3.   Enter Activities

Click on the links below to see how many activities there are you can participate in, and log, and see how easy it really is to maintain your dedicated status:

3.1   Enter Hunt Related Activities

3.2   Enter Sport Shooting Related Activities

3.3   Enter a Non-Active Report

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4.   MUST KNOW Information re maintaining dedicated status

4.1   What happens if I fail to comply with requirements to maintain dedicated status ?  Read HERE

4.2   How can I re-instate my dedicated status after I have failed to comply ?  Read HERE

4.3   How do I know that I comply with all NHSA requirements to Maintain my Dedicated StatusRead HERE

4.4   Why should I enter all activities I participate in, and not only those required to maintain my dedicated status ?   Read HERE

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5.   NHSA Unconditionally Accepts the Word of its Members

5.1   This is the official unconditional stance of NHSA.  However, accreditation in effect means that NHSA is an extension of SAPS's legal responsibility to control firearms in this country.  SAPS has, therefore, indicated that they would prefer it if additional confirmation documents are attached to all electronic activity entries so that the activity entry can be verified. 

5.2   NHSA procedures are electronic and our members mostly participate on their own or in small numbers.  We also do not have branches like other associations where members can verify the activities of each other.  All activity entries must, therefore please be accompanied by attached activity confirming documents showing clearly that the reporting member had participated in that specific activity or event on a specific day or days over a specified time (i.e. the 4 days of a hunting trip). 

5.3   Confirmation documentation must please be scanned in PDF format or please be presented in photographic format (i.e. a cell phone photo with the date of the activity on the photo itself or on a piece of paper in the photo subject - a mere photo with a hunter and an impala or of a person at a target says nothing, as it could have been taken at any time, any place).

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We really cannot make the legally prescribed process of maintaining dedicated status more simple and more convenient to comply with than what is presented above, without starting to circumvent the prescribed legal process.

As the above arrangements are important for NHSA to retain its accreditations, and to conform with the legal prescripts attached to its accreditations, we ask members to please be diligent in attaching verifiable confirmation documents of their activities.  Please do not be affronted if after having been asked once to conform, your incorrect entries are denied.  NHSA cannot protect one member's dedicated status to the detriment of more than 29,000 other members whose legal firearm ownership comes into play immediately if our accreditations come into contention. 

It is our considered opinion that if you would find the above procedures to difficult to comply with, it might be time for you to seriously consider reducing the number of firearms you own so as not to have to conform with the legal requirements attached to owning more than four firearms (or a semi-auto rifle or shotgun).

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6.   Evaluating of Activity Entries

6.1   Evaluation of Activity Entries and Feedback to Members