THE LEGAL REQUIREMENT
Regulation 4(1)(c) of the FCA, requires accredited associations to have a system in place by way of which they can regularly and appropriately be informed of their dedicated members' dedicated activities in a specific year (hunters and/or sport-persons).
This report is needed in order for the accredited association to be able to, on 31 December annually, submit a by Regulation 4(2)(b) prescribed report to CFR. This report must contain the names of all dedicated members who had lost their dedicated status for whatever reason with that association in that year.
ANNUALLY SUBMIT A DEDICATED ACTIVITIES REPORT TO NHSA:
At NHSA members do not complete an Annual Report on paper as with some of the other accredited associations. Our members enter their activities towards maintenance of dedicated status on the Activties page of their Natshoot Profile Page.
On the Activities page of your Personal Natshoot Profile Page you thus log all your activities as you participate therein (make entry as soon as possible after each activity as it is the easiest to remember details of the activity)
The information you enter here will always be available to print or to save in PDF-format as Activities & Scores Report (see Certificates on your Personal Natshoot Profiel Page), whenever you need the information for whatever reason (great document to attach to your licence application every time as it shows participation)
There are no other places where you can log your annual activities as a dedicated hunter and/or sport-person or as an occasional hunter and/or sport-person - you just thus keep this page up to date at your own responsibility.
As you enter your activities the system will automatically calculate your compliancy for the maintenance of your dedicated status according to the prescripts described in The NHSA policy document on maintenance of dedicated status.
One`s maintenance of dedicated status works in this manner: You have to maintain your status by reporting three approved activities per year in order to maintain your dedicated status for that year (i.e. 2015). Because you have entered three activities before 31 December in, i.e. 2015, you have retained your status for 2015, but have also automatically been declared compliant re your dedicated status with NHSA up to 31 December of the following year, i.e. 2016.
On your activities page it will show when you are compliant or non-compliant for specific year - you need to be paid-up and have entered a minimun of three approved, appropriate NHSA accepted dedicated activities.
REMEBER
Failure to comply with the requirement to submit an annual activities report by 31 December every year, will automatically cost the member his/her dedicated status by January the following year. Thus, in a technical legal manner, effectively meaning that such a member could be illegally be in possession of firearms, unless s/he retains Dedicated Status with another accredited association. In any event, SAPS (CFR) must by Law be advised accordingly.
Loosing Dedicated Status with NHSA has no effect on NHSA membership if the member is paid-up.
NOTES RE STATUS OF ENTRIES ON MEMBER'S ACTIVITIES & SCORES REPORT:
Pending: the entry has not yet been evaluated by NHSA.
Acknowledged: the entry is accepted as a valid activity to be entered but cannot count towards annual maintenance of dedicated status.
Approved: the activity is approved and counts towards annual maintenance of dedicated status.
Declined: the activity was entered incorrectly and has to be re-entered
HOW TO SUBMIT A DEDICATED ACTIVITIES REPORT
Step 1: Click on Member Login (top right of Natshoot Website frame)
Step 2: Use the cell phone number you have registered with NHSA as your user-ID (top line), and your ID number as your password (bottom line) (no spaces between numbers); click on Log in button.
Step 3: Click on Activity reports button - left side of page, then click on + Submit Activity, button.
Step 4: At Type of Report; click relevant inscription in the drop down box and fill in the relevant fields as they open one after the other as you enter data. The system will not allow you to submit the specific entry if you have not completed all the fields.
Step 5: Attach proving documentation at the Browse buttons at the bottom of the page just above the submit button.
Step 6: Click on submit report
Your entered activities will then be displayed on the table at you activities page.
Safely keep all documents, which prove the content of the activities you have logged, as you will be required to submit proof to SAPS when you would want to use the list of activities you have entered on your personal pages.
In the event that NHSA or SAPS could require you to furnish proof of the activities you have logged, you will then be in a position to do so.